Number: Ref: 05/2023

Subject: Cross-Validation between Revenue's Import Declaration System (AIS) and our Excise Movement Control System (EMCS)

Who should read: All those involved in the submission of Import Declarations covering excisable products, including Software Providers

Related Notification: eCustoms Helpdesk Notification Ref 25/2022

Issued by: eCustoms Helpdesk

Issue Date: 03 February 2023

As previously advised in eCustoms Helpdesk Notification Ref 25/2022 Revenue is upgrading both AIS and EMCS to facilitate the cross validation of certain data elements declared on the Import Declaration and the eAD ( electronic Administrative Document (eAD)). This upgrade will go live on the 13th of February 2023.

This change will remove the current manual procedure in place where you are required to email “advanced notification” documentation to the import stations at our ports and airports in advance of the goods being released.

For excisable goods being simultaneously released for free circulation and a warehouse procedure, the new requirements apply.

On submission of the import declaration into AIS, we will use the ARC (Administrative Reference Code) reference number and procedure code to cross-check automatically with EMCS that the ARC is valid and in the correct state. Once all is in order, the processing of the declaration will continue as normal. (Full details of the types of movements, declaration requirements and new business rules are contained below).

The following Business Rules will become active on the above date: 

• BR700001: If the DE ‘1/10 Procedure code’ is ‘07’ AND in DE ’2/7 Warehouse Identifier’ is a Warehouse number that starts with ‘IETW’ is declared THEN there MUST be an ARC number (Document type ‘1D12’) present in DE ‘2/3 Documents produced, certificates and authorisations, additional references’ at ‘Goods Shipment’ level.
• BR700002: If an ARC number (Document type ‘1D12’) present in DE ‘2/3 Documents produced, certificates and authorisations, additional references’ THEN the following data elements cannot be amended: 1. DE '2/3 Document Identifier' when the DE '2/3 Document Type' is '1D12 - Administrative Accompanying document reference number (ARC) ' 2. DE ’2/7 Warehouse Identifier’
• BR700003: Administrative Accompanying document reference number (ARC) Validation